Thanks to large-scale breaches in recent years, companies are now in a weak spot. The world of cyber security is always changing, and it can be difficult to keep up with all the latest industry standards. But regardless of how challenging it can be, it is still important to stay on top of everything.
As a business, you have the responsibility of taking care of your customers and their information. You must ensure that data sharing is ethical, and you do it in a safe manner. If you don’t, you can ruin your excellent reputation, and find yourself on the list of odd GDPR fines.
This article will not cover all the ways you can protect your customers’ data. But what you can do here is to ensure that you share their data securely, especially when you keep it in the cloud.
1. Data Auditing
Data auditing is the process of monitoring the following:
- How the company handles specific data.
- Where it stores it.
- Who has access to it?
- Does it have a positive or negative impact on a company’s performance or profits, etc.?
This is an important step to ensure that only qualified and reliable people have access to sensitive information. A study by Shred suggests that employee negligence and human error are the leading causes of data breaches. Avoiding data auditing can help.
If you know who has access to customer data, you can always delete it. If you do not know yourself who has some sensitive information, you may already be in trouble.
other than this, GDPR And CCPA The rules regulate the way sensitive data is handled and processed. If broken, they can face heavy fines. Data auditing can also ensure that you are complying with all rules and regulations. Note the example of Marriott International. They can pay $ 123 million for not properly caring for their data.
2. Remote Access and VPN
It is recommended to always use VPN software when sharing anything online, whether you are an everyday consumer or a business. But there is a big difference between regular VPN and enterprise VPN.
Both encrypt Internet traffic equally. If you use a VPN, you know that no hackers, ISPs or other snoopers on the network can see what you do, download, or share online. But enterprise-level VPNs, For example, NordVPN teams, Much more than this. They can also give remote access to online tools and dashboards that are available only to employees connected to the network. Outsiders will not be part of the corporate network and thus cannot access the same online platform.
3. Employee Education
Employee and human error is the number one cause of data breaches, as already mentioned. As a result, all companies should set the time and resources to educate their employees on best practices when it comes to sharing sensitive company data.
Employees should be aware of all the risks, consequences, and responsibilities that come with carrying out their duties. Also, they should receive extensive training on how to operate various software solutions. Including a VPN, encryption software, or more advanced cloud functions that are required for data sharing. Only then will the probability of human error be very close to a zero.
4. Beware of Third-Party Agreements
Sometimes it is impossible to operate without using some external help, whether it is from freelancers, manufacturers or any other third party. But it is also scary because you are placing your trust in someone else.
The best thing would be not to share as little or as sensitive data as possible. In addition, to ensure best practices when sharing business data, use caution when putting together and signing contracts. Always double-check everything. Be sure to include specific clauses that protect you and your business in case of an emergency. The third-party should feel responsible for the misuse of data, and there should be measures to make them conform to your agreement.
Working with you everywhere is a common practice nowadays. But it opens up a whole new world of possibilities and potential threats. Cloud-based file sharing It has many benefits, but there are also many risks associated with it. This is why you need to make sure that your business is following best practices. Ensure that all data is protected at all times. Otherwise, you are jeopardizing your reputation, your credibility and business success in general.